Authorized Stockage List (ASL)
Review Board Process

CPT Yesenia Rosa

QM-FlagBar2.gif (6509 bytes)

     The supply support activity (SSA) depends upon the boards that regularly review the authorized stockage list (ASL) to know what repair parts to stock. Knowledge of the ASL review boardís process will enable logisticians to understand how the SSA determines availability of essential repair parts. Also, logisticians will realize how ASL reviews smooth the way for continuous maintenance operations.

ASL Review Board Members
     By using automated historical data and their own experience, participants on an ASL review board make sure that an SSA stocks the necessary repair parts. Refining the supplies on the ASL for optimum unit support is the number one logistics task during the one-month period normally required to complete an ASL review board. If an SSA fails to have the necessary repair parts on hand on a regular basis, maintenance operations fail. This affects unit readiness and hinders the unitís overall training. All of these issues go hand in hand with stocking the warehouse with what is needed and deleting what is not. As a result, updating the lines of repair parts in stock saves money, reduces the repair time for non-mission capable (NMC) equipment and enhances customer satisfaction.

     An ASL review board makes decisions on ASL lines recommended for addition and deletion and also decides upon increases or decreases to requisition objectives (ROs). The board uses the Standard Army Retail Supply System (SARSS) 2B analysis process. Reviewers include the accountable officer, division materiel management officer or DMMO who chairs the ASL review board, battalion support operations officer, battalion motor officer (BMO), all unit maintenance officers and technicians supported by that SSA, and other unit personnel with technical expertise such as the motor poolís noncommissioned officers. Line by line, board members review each ASL item. Members of the ASL review board bring their knowledge of critical repair parts with them, as well as the demand histories of their prescribed load lists (PLLs).

     The SARSS will compute recommended stockage levels for the board to follow unless overriding considerations exist for specific ASL lines. Retention of a current ASL line is based on number of demands, quantities and order ship time (OST). A demand is a request for a national stock number (NSN), regardless of the quantity ordered. The OST is the time it takes for a part to arrive at an SSA from the time the SSA ordered the part.

     The primary consideration for authorizing addition, retention and deletion of items from the ASL is the demand criteria. Nine demands in a 12-month period authorize adding a line to the ASL, and three or more demands authorize retaining an ASL item. In addition, the board must review the stockage list codes (SLCs) of the ASL lines for compliance with regulatory guidance.

     The SLC "Q" items meet the demand criteria for stockage and may be stocked if recommended by the review board. The SLC "P" items refer to non-demand supported items that are part of newly fielded systems which may be kept in stock for up to two years. The board must review these "P" items to see if they now meet the SLC "Q" criteria or should be deleted, either because of lack of demands or because the two years have expired. The SLC "M" items are for essential parts necessary to keep equipment operational for intended missions, but are non-demand supported items for use within the next 360 days. According to AR 710-2 (Supply Policy Below the Wholesale Level), the total number of SLC "M" items should not exceed five percent of the total SLC "Q" items on the ASL.

     Board members execute the ASL review process in three phases. During Phase I, the accountable officer briefs the ASL review boardís concept of operation. The accountable officer must also explain the basic management listings and request that the SARRS2 sites run the Availability Balance File-Requisition Objective (ABF-RO) mismatches list (PCN AJU-022). The SARSS1 site has to upload the ABF and request the demand analysis from SARSS2B (both the AJRS02 through S11 listings and the AJR-R01 through R10 listings). During Phase II, the review board must meet and get the management listings. Then, the working groups within the board meet and reach a consensus on ASL additions and deletions, as well as RO increases and decreases. Finally, the ASL review board as a whole receives the recommended changes to finalize in Phase III.

Demand and Military Value
     The boardís decisions are mostly driven by demand and essentiality code, a one-position letter of the alphabet. Essentiality indicates the value of a repair part to the military. The essentiality code also indicates to the ASL review board how the failure to immediately replace a repair part will affect the ability of the weapon system, end item or organization to perform its intended missions.

     To develop the ASL, the review board uses the following codes: "A" (essential end items), "C" (repair parts that the end item requires to work at all), "E" (repair parts not essential for operation of the end item or for crew safety, but needed to meet legal or climate requirements), and "F" (a repair part essential to operate the end item, but not essential for crew safety, legal or climate requirements. An "F" repair part only can be replaced at a depot). Recommendations for non-demand supported or non-essential items must be fully justified to the board. Failure to provide adequate justification will likely result in the board disapproving the recommendation.

     The ASL review process does not guarantee the availability of critical repair parts. What it does guarantee is that those repair parts identified as additions will be placed on the ASL at a specific RO and a specific reorder point (ROP). Actual availability of items at the SSA depends upon OST and consistency of demand before the next ASL review process.

     The ASL review process tailors the ASL to the specific requirements of the units supported by the SSA and also maximizes warehouse storage space by deleting non-essential items. The biggest disadvantage of the ASL review process: TIME. The entire process takes a month or longer to complete: from SARSS2B computation analysis to study of the automated output, from review to ASL board proceedings, from board proceedings to final analysis, and then from final analysis to approval by the commander of the division support command.

Continuous Operations
     Logisticians must understand that the ASL review board process enables the SSA to stock the repair parts that customers need to sustain readiness of unit equipment. Readiness certainly increases by providing customers with requested repair in a timely manner. Army maintenance depends upon availability of Class IX (repair parts). A successful Class IX operation at an SSA helps to ensure continuous maintenance operations. When requested parts are not lines in the ASL, equipment will be non-mission capable for a longer time, making equipment readiness goals much more difficult for supported units to achieve. The ASL process review board also results in cost savings to the Army through inventory reduction, in many cases, by ensuring that ASLs retain only essential items.

Return to Winter 2000